When assessing records, what should be done if the property is found not to be stolen?

When assessing records, if property is found not to be stolen, sending a cancellation message is the appropriate action. This process is essential for maintaining the integrity of the data within the system. A cancellation message is a formal notification that indicates the initial report of the property being stolen is no longer valid.

This practice helps clear the record and ensures that the information in the system reflects the current status of the property accurately. It avoids confusion that can arise from having outdated information in the database, which could mislead law enforcement or other parties who might access that data. Moreover, documentation and communication of such cancellations support law enforcement operations and contribute to more accurate tracking of property statuses, which is crucial for effective crime prevention and resolution.

Updating the record could imply modifying it without sufficiently communicating that the property is not stolen, while proceeding to locate or notifying the owner may not adequately address the need for formally withdrawing the theft report. It is vital to follow the established protocol for cancellations to maintain clarity and accuracy in the data system.